Set up for Kenya
- Kenya Shillings (KES) and multi-currency accounting with exchange-rate revaluation
- VAT (16%) and withholding tax templates on sales and purchase invoices
- KRA PIN on customers, suppliers and your company; eTIMS invoicing can be connected for businesses that need it
- Payroll components for PAYE, NSSF, SHIF and the housing levy, configurable as rates change
- M-PESA: pay Nergaa Cloud with M-PESA, and connect M-PESA payments to ERPNext for your own customers
- WhatsApp: send invoices, quotations and statements to customers on WhatsApp straight from ERPNext
Who uses ERPNext in Kenya
Distributors and wholesalers managing stock across branches and vans; manufacturers tracking bills of materials, work orders and costing; retailers on ERPNext point of sale; NGOs and schools with fund accounting and fees; service firms invoicing projects and timesheets.
From spreadsheets or another system
We migrate your chart of accounts, opening balances, customers, suppliers, items and stock from spreadsheets, QuickBooks, Sage, Tally or another ERP, check the balances with you, and train your team before go-live.
Dashboards included
Every Nergaa ERPNext site can be connected to Nergaa BI: Metabase dashboards for sales, receivables, stock and cash flow, built on your live ERPNext data.
Frequently asked questions
What is the best ERP software for small businesses in Kenya?
For most small and medium businesses, ERPNext offers the widest set of modules (accounting, inventory, sales, purchasing, payroll, manufacturing) without per-user licence fees, which keeps costs predictable as the team grows. Nergaa hosts and supports it locally.
Does ERPNext support Kenyan VAT and payroll?
Yes. ERPNext supports VAT and withholding tax templates, and Kenyan statutory payroll deductions (PAYE, NSSF, SHIF, housing levy) are configured as salary components in Frappe HR.
Can I pay with M-PESA?
Yes. Nergaa Cloud accepts M-PESA, card and PayPal top-ups for hosting, and M-PESA can be connected to ERPNext to record your own customer payments.
How much does ERPNext cost in Kenya?
ERPNext itself is free and open source. On Nergaa Cloud you pay for hosting from $10 per month per site, plus optional implementation and support. See the pricing page for current plans.